Engineering Data Management AdministratorNewport News, VA | Job-ID 73671

The Engineering Data Management Administrator (EDMA) enters and maintains engineering data and documents, and provides administrative support for engineering department tasks. The EDMA also effectively communicates and collaborates with a wide variety of engineering and other departmental personnel.

Responsibilities

Engineering Data Management Administrator 1:

• Examines drawings, engineering notices, specifications and other engineering related documents for accuracy of filename and current revision level.
• Confers with document originators or group leaders to resolve discrepancies, and compiles required changes to documents.
• Maintains engineering related files.
• Operates reproduction equipment to complete requests for reproduction of documents.
• Prepares reports, memorandums and books from technical data.
• Data entry from multiple sources into computerized system records.

Engineering Data Management Administrator 2:

• All duties of EDMA1, plus:
• Creates charts of common data and graphs of statistical data.
• Posts changes to computerized or manual control records and maintains engineering related files.
• Uses internet to research worldwide standards.
• Administers various engineering request forms and tracks disposition of these requests through completion.
• Releases documents, and notifies affected departments.

Engineering Data Management Administrator 3:

• All duties of EDMA2, plus:
• Creates and maintains engineering procedures for various functions within the department with minimal guidance.
• Analyzes current procedures and policies within engineering and other departments for improvement and harmonization.
• Trains new engineering employees on proper use of ERP systems, location of engineering data, drawing procedures, and policies.
• Develops complex workflows to support engineering and other company department operations.
• Manages large-scale projects from beginning to end. Projects may involve multiple departments.
• Plans projects including scope, schedule and provides cross-functional updates and reports.
• Coordinates and manages the translation of documents and/or terminologies with all company divisions.
• Engineering Data Management Administrator 4 (Senior):

All duties of EDMA 3, plus:

• Creates and maintains various databases within engineering (Access, SharePoint, etc.).
• Develops and executes complex data queries using SQL and Microsoft Business Intelligence programs.
• Plans, directs, and coordinates designated project activities to ensure goals and objectives of the project are accomplished within prescribed time frame and funding parameters.
• Manages large-scale projects from beginning to end. Projects may involve multiple company divisions to achieve harmonization.
• Analyzes data for quality, and provides solutions.

Competencies

Education and Experience:

• Engineering Data Management Administrator 1: One-year certificate from college or technical school; or 6 months related work experience and/or training.
• Engineering Data Management Administrator 2: One-year certificate from college or technical school and at least 1 year related work experience; or 2 years related work experience and/or training.
• Engineering Data Management Administrator 3: Associate’s degree (A.S. / A.A.) in a related field and minimum of 2 years’ experience; or 4 years related experience and/or training.
• Engineering Data Management Administrator 4 (Senior): Associate’s degree (A.S. / A.A.) in a related field and minimum of 4 years’ experience or 6 years related experience and/or training.

Engineering Data Management Administrator 1:

• Knowledge of modern office procedures and methods, including telephone communications, office systems, and record keeping.
• Ability to use Microsoft Office.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to perform data entry.
• Knowledge of Microsoft windows and windows file management.
• Knowledge of ERP systems as it relates to truck Bill of Material (BOM) structure and inventory control, and as it relates to the drawing release process.

Engineering Data Management Administrator 2:

• Demonstrated proficiency of EDMA1, plus:
• Ability to use Adobe Acrobat.
• Ability to breakdown process inefficiencies and determine next steps.
• Ability to initiate technical discussions related to EDM business processes.
• Ability to put information together for presentations.
• Knowledge of common industry standard ERP business processes.

Engineering Data Management Administrator 3:

• Demonstrated proficiency of Engineering Data Management Administrator II, plus:
• Skill in planning, managing, and directing resources and projects and in reporting project status to a cross-functional audience. Be able to utilize MS Project to plan projects.
• Ability to respond to inquiries or complaints from internal and external customers.
• Ability to perform root cause analysis of established processes.
• Ability to guide and lead personnel with short-term projects.
• Ability to initialize and execute projects without prior subject experience and with minimal guidance.
• Patience and ability to overcome technical or administrative adversity.
• Ability to present information in a professional manner.

Engineering Data Management Administrator 4 (Senior):

• Demonstrated proficiency of Engineering Data Management Administrator III, plus:
• Ability to understand and troubleshoot system workflow logic.
• Project planning skills for parallel projects, including resource management and use of project management software.
• Experienced, skillful negotiator able to find consensus within a group with diverse opinions.
• Excellent presentation skills.
• Ability and willingness to make decisions of consequence.

Additional Requirements:

• Ability to obtain and maintain a valid driver’s license.
• Level 3 and 4: travel domestically and internationally up to 10% of the time.

Our Offer

An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package that includes major medical, dental and vision insurance, 401K plan with company match, paid vacation and personal days and competitive salary.

Referral Bonus: Tier IV

Have we awoken your interest? Then we look forward to receiving your online application. If you have any questions, please contact Thomas Steele.

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